ClubSoft makes it easy to create multiple events at once using our bulk event import feature. This is especially helpful when setting up your annual calendar, importing regattas, recurring meetings, or migrating events from another system.
Who Can Bulk Import Events?
Bulk event imports are available to:
- Site Admin
- Event Manager
If you do not see the bulk import option, contact your Site Administrator for access.
When to Use Bulk Event Import
Bulk importing is ideal for:
- Annual event calendars
- Recurring board meetings
- Social events
- Regattas and races
- Committee meetings
- Migrating events from spreadsheets or another platform
For one-off events, we recommend creating them manually inside the Events section.
How to Bulk Import Events
Step 1: Download the Event Import Template
Navigate to:
Events → Import CSV
Download the CSV template to ensure formatting matches ClubSoft requirements.
Step 2: Prepare Your CSV File
Fill in the required fields, which may include:
- Event Name
- Date
- Time
- Location
- Event Category
⚠️ Important:
- Dates must follow the required format shown in the template.
- Do not modify column headers.
- Avoid special characters that may cause formatting issues.
- Time zone must be configured in the Configuration – Application Settings
Step 3: Upload the File
Return to:
ClubSoft → Events → Import CSV
Upload your completed CSV file and review the preview screen before confirming.
Step 4: Confirm & Review
Once imported:
- Review events on the calendar
- Verify event categories and visibility
- Make any manual adjustments if needed
Editing Events After Import
Imported events behave just like manually created events. You can:
- Edit event details
- Update registration limits
- Add attachments
Need Help?
A ClubSoft Admin can assist with formatting and importing your data.
Contact support if you would like assistance.