The Billing & Invoicing section of ClubSoft gives your club a centralized, flexible way to manage dues, fees, subscriptions, and member payments—all in one place. Designed specifically for yacht clubs and marinas, this area supports both one-time invoices and recurring charges while accommodating real-world billing practices such as annual renewals, prorated dues, and multiple payment methods.

From this section, administrators can create and send invoices, assign subscriptions to individual members or resources, track payment status, and view a complete financial history for each member. ClubSoft supports payments by credit card, ACH/bank transfer, and check, allowing clubs to choose whether processing fees are paid by the member or absorbed by the club. Invoices can be issued immediately, scheduled in advance, or marked as paid for out-of-band payments such as checks.

Recurring billing is handled through Stripe subscriptions, making it easy to manage annual or periodic membership dues, moorage fees, parking, storage, or other ongoing charges. ClubSoft also supports prorated charges for members who join mid-cycle, ensuring fair and accurate billing based on your club’s rules.

All online payments are securely processed through Stripe, our trusted payments partner. Once your club connects Stripe to ClubSoft, you can manage sensitive financial settings—such as bank accounts for payouts, tax information, payment methods, refunds, and detailed transaction reports—directly from the Stripe Dashboard. ClubSoft provides quick access links to Stripe so treasurers and authorized administrators can easily review deposits, reconcile transactions, and update banking details without leaving the platform.

Together, ClubSoft and Stripe provide a reliable, transparent financial system that reduces manual work, improves member experience, and gives your club confidence in how dues and payments are handled. For a full walkthrough of billing features and best practices, please watch the video below